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IMAP Settings That Work with Windows 8.1 and Windows Mail

IMAP Settings That Work with Windows 8.1 and Windows Mail

IMAP settings, how I got to work with Windows 8.1 and Windows Mail.

For something that is used so much by different people all over the world, getting this relatively simple thing to work can be quite challenging and very frustrating.

If you are using an email client to grab the emails from the email server that uses IMAP technology, setting up your email client to work in the expected way can be interesting and time consuming. I recently purchased a new laptop. No way would it let me use the way I was familiar with on my old laptop, where I was using POP3 technology. I did a quick google search, however could not find out quickly how I could use POP3 technology on my new laptop.

I bit the bullet and went ahead and looked at how I would use the newer IMAP technology. I got it to work eventually after spending time working with different settings that did not work, so hopefully this article will save you time. 🙂

The new laptop uses Windows 8.1 and Windows Mail. By the way, I upgraded my new laptop later from Windows 8.1 to Windows 10. Here is that process.

For the moment, I am going to use Windows 8.1 and Windows Mail. If you are typing information across, I suggest that you use copy and paste functionally, to be sure that the settings are correct and do not have small typos and the like. Be sure that you do not copy unintended leading blanks or trailing blanks as that can cause issues.

Get the IMAP Information from your email hosting provider

Get as much information as you can from your email hosting provider. Hopefully this will be information you can obtain without having to contact the applicable support people. If not, contact them.

Set Windows Mail client settings

Within the Windows Mail client, set values up as follows:

Setting Setting Value Any Notes
Preferred email address Incoming Mail Settings, Username For example: name@domain.com
Password Incoming Mail Settings, Password For example: you didn’t really expect me to provide with the password, did you? 🙂
Email user name Incoming Mail Settings, Username For example: name@domain.com
Incoming email server Incoming Mail Settings, Hostname For example: domain.com
You may need to include a prefix in front to get this to work, for example: mail.domain.com
The standard port number of the incoming email server is usaully Port 143 when using IMAP. The standard port numbers are not always used, so you may have to do additional research or contact the applicable support people. 🙂
Server requires SSL Left blank Not ticked
Outgoing email server Outgoing Mail Settings, Hostname This may be something like smtp.domain.com and it may use port 25
Server requires SSL Left blank Not ticked
Outgoing email server requires authentication Ticked Means “Yes, it does”
Email user name Outgoing Mail Settings, Username NB: Be sure to use the supplied value
Password Outgoing Mail Settings, Password NB: Be sure to use the supplied value

Your IMAP settings may be different.

Use this information as your starting point. If this information does not work for your IMAP environment, try a few different settings, and if you still need help, contact the applicable support for your IMAP environment. After all, that is what they are there for. 🙂


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I work from home. I've written guides, reviews, tips and notes that help people work from home. I include my experiences of my work from home journey.

7 thoughts on “IMAP Settings That Work with Windows 8.1 and Windows Mail”

  1. David, I appreciate the info and would like to urge you to the switch to windows 10. Don’t bother getting used to the 8.1 way of doing things, it’s a mess. Windows 10 is far superior. I also noticed that email settings are starting to auto config across devices with simple login of user and password. I think eventually the imap/pop3 settings will go by the wayside.

    • Hi Frank,

      Thanks. That sounds good, that email settings are starting to auto config across devices. As users we should not have to get involved with how things work under the hood as it were. For some strange reason, to use computers we have to be computer ‘mechanics’ to make our computers do things and for when things don’t go to plan.

      As you say, the imap/pop3 settings will go by the wayside however that is still some time away. My rough guess is about 4 to 7 years. Only time will tell how accurate or otherwise this rough guess is. 🙂

      It will be a few months from now before most new PCs/laptops are actually sold with Windows 10 already installed.


    • Hi Frank,

      Yes, I also was thinking of upgrading to Windows 10.

      I only got the new laptop early last week, running Windows 8.1, so first I am getting more familiar with Windows 8.1, just so that I have this knowledge from my own life experience.

      I have now upgraded to Windows 10. I wrote a post on that process here. I was lucky enough, it was a painless long process though.


  2. Great walkthrough and advice David. I have minimal experience with Windows 8.1, but I have it running on the Bootcamp partition on my Macbook Pro. I will have to look into setting up the e-mail server for that partition so I can always easily access it (last I checked bootcamp isn’t quite ready for Windows 10 yet, so this advice is helpful for people like me).

    • Hi Sean S,

      Thank you. I hope that the information is helpful should you ever need this type of information.


  3. Hi David, thanks so much for this information! I think imap settings are useful in certain situations where you want to keep emails on the original server as well – and have all your information synced between your email client and your hosting email server. I like that you laid everything out so clearly thank you for this – it is very helpful!

    • Hi Maria,

      Thanks for the feedback. I like that you find it helpful. I hope others do too. 🙂

      Thanks again,


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